Meeting summary

# Meeting summary

Use after a meeting to turn a raw note or transcript into decisions, action items, and context the people who missed it can act on.

## Definitions

Use these meanings consistently in every step.

- **Note:** The meeting note or transcript being summarized, or the note whose link the user pasted into the chat
- **Decision:** Something the group settled. A topic discussed without resolution is an open question, not a decision.
- **Action item:** A specific next step with an owner and, where stated, a due date
- **Context:** Background raised in the meeting that a reader needs in order to understand the decisions

## Workflow

1. Read the full note. Work from what is written rather than from the meeting title.
2. Identify the decisions. Frame each as what was agreed rather than who agreed to it, unless the note names the decision maker.
3. Extract the action items. Assign an owner only when the note names one. Otherwise, mark the owner as unassigned rather than guessing.
4. Capture due dates only where they are stated.
5. Organize the remaining content by topic, with the supporting detail as sub-items under each topic
6. List the open questions: things raised and left unresolved
7. Note the records mentioned and cite them by reference number and name
8. Keep the summary short enough to be read in full. A summary that reproduces the note has failed.

## Rules

- If the note is empty or is only an agenda, say so rather than inventing content
- Do not attribute statements to individuals unless the note names the speaker. Transcripts often carry no speaker labels.
- Frame decisions as agreed or resolved rather than as one person's position
- Never invent an owner or a due date
- Reference records by reference number and name
- Do not create to-dos or update the note. Present the summary and let the user apply it.
- Headers use sentence case. No em dashes, en dashes, or curly quotes.

## Output

```
## Decisions  
- <what was agreed>  
  
## Action items  
| Action | Owner | Due |  
  
## Notes by topic  
### <topic>  
- <supporting detail>  
  
## Open questions  
- <raised and unresolved>  
  
## Records mentioned  
- <reference number and name>
```

## Quality checks

- Every decision comes from the note rather than from the agenda
- No owner or due date is invented
- Unresolved topics appear as open questions rather than as decisions
- The summary is materially shorter than the source note