5 ways our product managers use Aha! Whiteboards

There is a certain satisfaction in seeing things come together exactly as you imagined. A recipe turns out perfectly, the right suitcase holds everything you need without wasted space, a playlist transitions so smoothly that it feels meant to be. These moments of alignment turn everyday tasks into sources of ease. For product managers, this feeling extends to the tools we rely on. When a tool works as intuitively and reliably as we want, it simplifies complex work and helps us move forward with confidence. This is what makes whiteboards designed specifically for product teams so valuable.

You do not have to settle for generic tools. The best whiteboard for product teams is built to support the way you work — helping drive progress at every stage of product development.

Most digital whiteboards are versatile enough for sketching workflows and capturing ideas. But product managers need a tool that goes further — one that helps us turn ideas into action. From gathering input and exploring options to prioritizing work and aligning stakeholders, Aha! Whiteboards makes it easier to tackle the real challenges of product management.

Our product team relies on Aha! Whiteboards daily to make product work smoother and more efficient. For example, we can:

• Bring consistency to collaborative work with templates

• Visualize complex concepts to clarify decisions

• Quickly engage stakeholders for input and alignment

• Move seamlessly from brainstorming to planning

• Share critical context across teams to keep work moving

The best tools do not just simplify work — they help you uncover new ways to collaborate and innovate.

Within our team, we regularly share ways to use whiteboards more effectively. We call these "feature spotlights": quick sessions where we highlight techniques to solve specific challenges or improve collaboration. These learning moments have made a real difference in how we approach our work.

We want to share what we have learned with you, too. Here are some of our favorite ways to use whiteboards to move ideas forward:

Sketch wireframes with AI

What it is: Wireframes in Aha! Whiteboards make it easy to create wireframes using customizable components like buttons, input fields, and menus. AI accelerates the process, offering layout suggestions to jump-start design work.

How we use it: AI gives us a starting point for layouts, which makes it easier to refine ideas and visualize alternatives quickly.

Why we love it: "AI wireframing removes the blank-page hesitation. It helps us shape ideas into something tangible so the team can provide meaningful feedback sooner." — Sarah Moisan-Thomas, senior product manager

Use wireframes to mock up early concepts, gather feedback, and gain alignment on the best approach.

Incorporate existing work into brainstorming sessions

What it is: Search for and add records from your backlog — such as ideas, features, or initiatives — directly onto a whiteboard.

How we use it: We reference existing records to ground discussions in real work. For instance, during a brainstorming session, we can quickly pull in related ideas or features to build on past efforts and avoid duplicating work.

Why we love it: "Adding records from the backlog gives conversations a clear starting point. It keeps us from revisiting old ground and lets us focus on building from what we already know." — Todd Meyer, senior product manager

Click on any Aha! record to view and edit the details right from your whiteboard.

Align priorities with real-time voting

What it is: Live voting sessions allow teams to gather input on priorities. Results update instantly, making it easier to see agreement and resolve disagreements.

How we use it: We use voting to evaluate trade-offs and gauge alignment during roadmap planning. The immediate feedback helps us identify top priorities and focus conversations on what matters most.

Why we love it: "Voting gives everyone a voice without dragging out decisions. The live results keep us moving forward efficiently while still accounting for different perspectives." — Nathaniel Collum, principal product manager

Invite unlimited free guests to contribute to your whiteboards and take part in voting sessions.

Turn concepts into actionable plans

What it is: Convert whiteboard elements — like shapes, sticky notes, and diagrams — into work items (e.g., goals, initiatives, ideas, or features) in Aha! Roadmaps.

How we use it: As we finalize plans, we convert key whiteboard elements into roadmap records. This keeps our brainstorming connected to strategic plans and ensures great ideas are actionable.

Why we love it: "Linking whiteboard ideas to roadmap records ties early thinking to real action. It is satisfying to see ideas move from a sketch to a concrete plan the team can implement." — Kelly Sebes, principal product manager

Convert whiteboard concepts into Aha! records and then add them to your roadmap.

Embed context directly into development records

What it is: Attach whiteboards to feature records to give development teams full access to details like workflows, annotated user flows, and feature-specific notes.

How we use it: We embed whiteboards into feature records so engineering teammates have everything they need in one place. They can easily reference the full context of decisions without hunting for extra documentation.

Why we love it: "Embedding whiteboards into features makes it easier for engineering to work confidently. All the context they need is right there, so they can focus on building the right solution." — Mike Lowery, senior product manager

Embed architecture diagrams and workflows directly into feature records to give teams full context and stay aligned.

Once you experience the impact of purpose-built whiteboards, it is hard to imagine going back to generic tools.

These are just a few ways Aha! Whiteboards helps us navigate our work. How do you use whiteboards with your team? We would love to hear what works for you — and what features could make your collaboration even better. Your feedback inspires us to keep improving and introducing new functionality that makes it easier to create products your customers truly love.

Product teams deserve a whiteboarding tool tailored to their needs. Try Aha! Whiteboards for free.